Equipment: The Purchasing Process

All computer-related items must be purchased by DoTS. Before an order can be placed on your behalf, you must first consult with DoTS who provides technical guidance and recommendations. This starts by filling out the one of the forms above.

Considerations and items that DoTS reviews:

  1. Product name and number, a link to the product, or a quote from the vendor.
    * If the order totals between $5,000 and $49,999 and is not covered by a state contract, three competitive quotes are required.
  2. Business purpose for the purchase must be stated.
  3. Quantity
  4. 10-digit account number to charge
  5. Customer/Budget Authority approval is needed to proceed with the purchase.
  6. Be aware of of DoTS' support for computers over 5 years old. Your department is financially responsible for keeping the equipment current and compatible with UWRF enterprise systems.

If the item is a capital purchase (a single tangible object that is valued at $5,000 or greater at the time of purchase), the following additional information is needed:

  • Building and room number where the capital item will be located.
  • Short layman's description of what the item is if it is not clear.

Upon arrival, the item is tagged with a silver asset tag and the serial number of the equipment is required as well as a picture taken and recorded by Purchasing Services. A physical hard inventory verification will be coordinated with you every other year.