Equipment: The Purchasing Process

All computer-related items must be purchased by DoTS.

Considerations and items that DoTS reviews:

  1. Product name and number, a link to the product, or a quote from the vendor.
    * If the order totals between $5,000 and $49,999 and is not covered by a state contract, three competitive quotes are required.
  2. Business purpose for the purchase must be stated.
  3. Quantity
  4. 10-digit account number to charge
  5. Customer/Budget Authority approval is needed to proceed with the purchase.
  6. Be aware of of DoTS' support for computers over 5 years old. Your department is financially responsible for keeping the equipment current and compatible with UWRF enterprise systems.

If the item is a capital purchase (a single tangible object that is valued at $5,000 or greater at the time of purchase), the following additional information is needed:

  • Building and room number where the capital item will be located.
  • Short layman's description of what the item is if it is not clear.

Upon arrival, the item is tagged with a silver asset tag and the serial number of the equipment is required as well as a picture taken and recorded by Purchasing Services. A physical hard inventory verification will be coordinated with you every other year.

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Article ID: 1689
Fri 5/30/14 8:43 AM
Tue 5/21/24 5:59 PM

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