All computer-related items must be purchased by DoTS.
Considerations and items that DoTS reviews:
- Product name and number, a link to the product, or a quote from the vendor.
* If the order totals between $5,000 and $49,999 and is not covered by a state contract, three competitive quotes are required.
- Business purpose for the purchase must be stated.
- Quantity
- 10-digit account number to charge
- Customer/Budget Authority approval is needed to proceed with the purchase.
- Be aware of of DoTS' support for computers over 5 years old. Your department is financially responsible for keeping the equipment current and compatible with UWRF enterprise systems.
If the item is a capital purchase (a single tangible object that is valued at $5,000 or greater at the time of purchase), the following additional information is needed:
- Building and room number where the capital item will be located.
- Short layman's description of what the item is if it is not clear.
Upon arrival, the item is tagged with a silver asset tag and the serial number of the equipment is required as well as a picture taken and recorded by Purchasing Services. A physical hard inventory verification will be coordinated with you every other year.