Equipment: The Purchasing Process

Considerations and items that DoTS reviews

1. Product name and number, a link to the product, or a quote from the vendor.
   • If the order totals between $5,000 and $49,999 and is not covered by a state contract, three competitive quotes are required.
2. Business purpose for the purchase must be stated.
3. Quantity
4. 10-digit account number to charge
5. Customer/Budget Authority approval is needed to proceed with the purchase.
6. Be aware of of DoTS' support for computers over 5 years old. Your department is financially responsible for keeping the equipment current and compatible with UWRF enterprise systems.

Getting Started

• Computer Purchase Form
• Accessories Purchase Form

If the item is a capital purchase (a single tangible object that is valued at $5,000 or greater at the time of purchase), the following additional information is needed:

• Building and room number where the capital item will be located.
• Short layman's description of what the item is if it is not clear.

Upon arrival, the item is tagged with a silver asset tag and the serial number of the equipment is required as well as a picture taken and recorded by Purchasing Services. A physical hard inventory verification will be coordinated with you every other year.