Computer Purchase

All employees are provided Windows or Mac OS computers. Only DoTS procures employee computers.

If this request is for hardware other than a standard issue employee laptop, request out Equipment/Accessories Purchase service offering.

Is this related to a new employee coming into your department? If so, please request our Employee Onboarding service offering instead. It has a computer purchase section.

Who Gets Computers?

• All permanent employees, if deemed necessary by the supervisor of the department
• Limited-term employees (LTEs), part-time employees, temporary employees, and student employees - each of whom are provided a refurbished computer

Who Pays?

• Full-time General Program Revenue (GPR) employee computers are funded by the university computer replacement fund
• Part-time, GPR Limited-Term employees, temporary employees and student employees (defined as those doing office-type work for a particular department) get refurbished computers funded by the university computer replacement fund
• Departments are responsible for funding the initial purchase and replacement costs of the computer in the following cases. (Computers in this category should be replaced every 5 years.)
  • The computer is a secondary use computer. I.e., you have a different primary computer.
  • The employee is using the computer as a research computer. (This applies to student employees as well.)
  • The employee's position is funded by a non-GPR account: Program Revenue (PR), grant-funded, or project-based funding.

Timing

• UWRF operates on a July 1 - June 30 fiscal calendar. This may affect the timing of the purchase.
• Upon receipt of the completed request and equipment, it can take another 1-2 weeks for a standard configuration or 2-4 weeks for any customized configuration or specialized software to work on our network. When the devices arrive and are configured, you are notified to arrange for pickup or delivery.
• Blackout Dates

Computer Replacements (Recycling)

• Computer replacements for current faculty and staff are usually purchased during the fall term
• Full-time General Program Revenue (GPR) employee computers are replaced (at the earliest) every 5 years
• All other computers (dept-funded, grant-funded, PR-funded, or other) are replaced by request but typically every 5-6 years
• All computers have an established replacement plan