Employee Onboarding

Some technology for new employees, student employees and professional staff alike, are given automatically. Request this onboarding service to obtain additional technology for your new employee. If your employee needs only one or two additional pieces of the technology puzzle, it might be easier for you to request that technology independently via other services.

Here is a list of technology solutions that you might want ready for the new person's arrival. Don't let it intimidate you; we'll ask questions on the form to guide you through the process.
✓ = Automatically set up within 24 hours of the person's employment information being entered into the Human Resource System (HRS). You do not need to request these.
❒ = Technology that can be requested
∅ = Technology that is not available for this employee type

Note: Many technologies can only be created/accessed after automated processing occurs based on information entered into HRS. So the timely submittal of paper work to the Human Resources office is critical.
Category Technology Employee Student Employee
Equipment New computer ❒ ∅
Equipment Refurbished computer ❒ ❒
Equipment New office phone ❒ ❒
Equipment Update office phone ❒ ❒
Equipment Office phone move + update ❒ ❒
Equipment Mobile phone ❒ ❒
Communication Email address ✓ ✓
Communication Microsoft Office 365 email ✓ ✓
Communication Shared email box / calendar ❒ ❒
Communication Microsoft Teams ✓ ✓
Communication Emergency alerts option ✓ (Sign up to complete) ∅*
Collaboration Microsoft Office 365 calendar ✓ ✓
Collaboration Microsoft Office 365 OneDrive for Business ✓ ✓
Collaboration Campus drive (top level) ∅ ✓
Collaboration Campus drive (department level) ✓ ❒
Collaboration Other network folder access ❒ ❒
Collaboration Email lists based on employee status/department ✓ ✓
Collaboration Additional email lists† ❒ ❒
Access Most campus-wide software applications‡ ✓ ✓
Access Additional campus-wide software applications ❒ ❒
Access Greater access to campus-wide software applications§ ❒ ❒
Access Department level software¦ ✓ ✓
MFD Departmental printing accounts ✓ ✓
MFD Scan document to email ✓ ✓
Security ID card/badge ❒ ❒
Security Electronic door access Facilities Mgmt approves Facilities Mgmt approves
Security Key cabinet access Facilities Mgmt approves Facilities Mgmt approves
Security Duo token ❒ ❒

*Sign up at password.uwrf.edu using your student Falcon Account username - the one that starts with "w"
†Sometimes you can sign yourself up to additional email lists; other times the list moderator must do so
‡Such as eSIS, LinkedIn Learning, Search@UW, UW TravelWIse
§Such as eSIS functional area access
¦Access to department-level software is usually set up by the software's business owner (e.g., Reservations for Mazévo, Facilities Management for TMA)