Canvas (Instructors): Microsoft Teams Meetings

• With Microsoft Teams Meetings, instructors can create virtual class space for meetings with students as well as set up student group meeting spaces.
• Instructors may also use this tool to set up a "meeting of one" for themselves to record a video of their own developed course content to be set in RCE areas of Canvas.

Creating a Meeting

From Microsoft Outlook, create a meeting (or reoccurring meeting) on your Outlook calendar, copy the meeting link and paste it in your course content.

Joining the Meeting

1. Select the meeting link 
2. Follow the prompts to log in and allow Teams access to your mic and camera
3. Once you have set up the meeting as you would like it to appear, select Join Now

Breakout Rooms

1. From the Control Panel, select the breakout room icon.
2. In the dropdown, add the number of rooms.
3. Assign participants to the rooms.

           Microsoft guide: Create and manage breakout rooms during class meetings

Recording a Meeting 

1. When the meeting begins, select the options icon and select Start recording and Start transcription.  
2. When the meeting has ended, you can stop the recording and the transcription.This generates video and transcription files in your OneDrive. The files in a folder titled Recordings can be shared as needed.

Note: Attendees are not able to record the meeting. Only the meeting organizer or presenters are able to record.

Live Captions

Anyone attending a meeting can Turn on live captions during the meeting.

Using the Chat Feature

1. The chat feature can be used by selecting the square message/chat icon on the tool bar in MS Teams.
2. All chats sent during the meeting are stored in a chat channel. To access this channel after the meeting select open Microsoft Teams and select Chat.

3. Choose the chat from the meeting and scroll to read the chats

Closed Captioning for Videos

After the recording of the video is complete, the video will save to your One Drive and will include its closed captioning.

Using the Microsoft Teams Whiteboard

1. After the meeting has started, select the Share icon.
2. Select Whiteboard, then Microsoft Whiteboard.
3. To write on the board, select the pen icon. To type on the board, select the Note or Text icon and begin to type.

If the meeting is being recorded, anything written on the whiteboard will NOT be recorded. To access the board after the meeting has ended, select the meeting chat and select the tab Whiteboard or view it in the Board Gallery within the Teams app.

Sharing Video with Students and Others

Recorded videos will be saved in your University of Wisconsin-River Falls OneDrive. To share the videos:

1. Open OneDrive
2. Right click on the video. Select the Share.
3. Enter the name, group, or email that you would like to share the video with.
4. Add a message.
5. Click Send.

To share the video in a Canvas Module:

1. Videos will be shared using the Office 365 integration.
2. To share in a module click the "+" next to the module. Add External Tool.
3. Select Office 365.
4. Select the video you would like to share.
5. Click Add Item.

To share the video in a Canvas Page:

1. Open the Canvas Page.
2. Click the App button. Select Office 365.
3. 
4. Select the video.
5. Select attach file.

Student Help

There is also a helpful Microsoft Teams in Canvas article for Students. Please share this with your students.

Other Helpful Links

• Quick start guide
• First time users
• Teams and channels
• Managing files
• Training videos