Unified Communications: Chargebacks

The new financial model supporting Unified Communications works under the following assumptions:

• Network and communication tools are a core employee need
• There is no value added in tracking and billing at the actual usage level
• There is a need to plan funding for equipment replacement

Starting in December 2015, Network and Unified Communications expenses related to:

• GPR (Fund 102) funded employees are centrally funded by a budget transfer equal to the amount of FY15 phone chargebacks. (FY16 prorated to avoid double-dipping, full effect in FY17)
  • Network budget was previously centralized.
  • While it varies by department, at the university level, this transfer equates to $25 per FTE per month.
  • GPR separately contributes to equipment financing and future replacement
• Student Affairs-funded employees are charged annually, an amount equal to $25 per FTE per month.
  • FTE is based on the October Position Control report.  
  • Student Affairs continues to separately contribute to equipment financing and future replacement.
• Other PR (non 102, non Student Affairs) funded employees are charged annually an amount equal to $55 per FTE per month.
  • FTE is based on the October Position Control report.  
  • The difference between this $55 rate and the $25 rate the others are paying, equates to a contribution to future equipment replacement.

This new model covers:

• Network activation and usage
• Phone lines and voicemail
• Phone call expenses
• Phones in non-employee areas (conference rooms, student workstations, etc).
• Equipment financing and replacement

This new model DOES NOT cover:

• Cell phone
• Fax
• Charges from Facilities Management related to jack installation or other Facilities services.
• Phone equipment for new construction or major reconfigurations