Computer Purchase

To purchase, press the "Request Service" button and enter these (Action > Category > Subcategory > Service):
Request something DoTS offers > Devices > Computer / Tablet > Computer Purchase

Introduction

Employees are provided a computer to use. Computers can be Windows or Mac OS.

Available To

• All permanent employees if deemed necessary by the supervisor of that department
• Limited-term employees (LTEs), part-time employees, temporary employees, and student employees - each of whom are provided a refurbished computer

Notes

• UWRF operates on a July 1 - June 30 fiscal calendar
• Computer replacements for current faculty and staff are usually purchased during the fall term
• Full-time General Program Revenue (GPR) employee computers are replaced (at the earliest) every 5 years
• All other computers (dept-funded, grant-funded, PR-funded, or other) are replaced by request but typically every 5-6 years
• All computers have an established replacement plan

Funding

• Full-time General Program Revenue (GPR) employee computers are funded by the university computer replacement fund
• Part-time, GPR Limited-Term employees, and student employees get refurbished computers funded by the university computer replacement fund
  • Student employees are defined as those doing office-type work for a particular department
• Departments are responsible for funding the initial purchase and replacement costs of the computer in the following cases. (Computers in this category should be replaced every 5 years.)
  • The computer is a secondary use computer.  I.e., you have a different primary computer.
  • The employee is using the computer as a research computer. (This applies to student employees as well.)
  • The employee's position is funded by a non-GPR account: Program Revenue (PR), grant-funded, or project-based funding.

Service Level Agreement

• DoTS is responsible for the procurement of all employee computers
• Upon receipt of the completed request and equipment, it can take another 1-2 weeks for a standard configuration or 2-4 weeks for any customized configuration or specialized software to work on our network.  When the devices arrive and are configured you are notified to arrange for pickup or delivery.
• Blackout Dates

Resources

• UW State Contracts
• Asset Management Reporting

Policies

• Reuse Policy for Replaced Computers (AP-05-102)
• Campus Computer Replacement (AP-05-103)