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Canvas: DocAccess Instructions
DocAccess provides an accessible way to view PDF documents in Canvas. It creates an accessible transcript view that works well with screen readers and other assistive technologies while still allowing users to access the original PDF layout when needed.
Who should use this guide
Use this guide if you are viewing PDF files in Canvas and need an accessible transcript, screen reader-friendly content, or the original PDF format for printing or layout review.
Important: DocAccess is a temporary accessibility solution
DocAccess will be available in Canvas for a limited time. While DocAccess provides an accessible way to view PDF content, instructors should make every effort to ensure that PDFs are accessible before adding them to Canvas.
When possible, create and provide accessible PDFs rather than relying on DocAccess to make an inaccessible document accessible. For guidance on creating accessible PDFs, see Prepare a PDF for Accessibility Using MS Word.
DocAccess can be used as an additional accessibility option while it is available, but it should not replace efforts to create accessible course materials.
DocAccess overview
When a PDF is available through DocAccess in Canvas, you can choose between two viewing options: a printer-friendly view and an accessible transcript view. Each view is designed for a different purpose.
Choose a view
- Printer-Friendly View: Use this option when you need to preserve the original PDF layout, view visuals, print the document, or complete forms.
- Accessible Transcript View: Use this option for screen reader access, mobile reading, structured navigation, and improved readability.
Printer-Friendly View
The printer-friendly view preserves the original PDF layout, including images, graphics, formatting, and page structure. Use this view when the visual layout is important or when you need to print or download the original PDF.
Accessible Transcript View
The accessible transcript view presents PDF content as a structured web page. This view is designed to support easier navigation, improved readability, and better compatibility with assistive technologies such as screen readers.
Key features
- Structured headings for quick navigation.
- Logical reading order for improved comprehension.
- Improved compatibility with screen readers and other assistive technologies.
Recommended use
Use the accessible transcript view when reading with assistive technology or when you need a simplified, structured version of the PDF content. Use the printer-friendly view when the original layout, images, or form fields are necessary.