Software Purchasing: What DoTS Needs From You

University-owned Computers

Software available for your office computer may be installed by you for no charge. This software can be found in Software Center. If the software you need is not listed in Software Center, we can still help with your specialized software request.

You must first consult with DoTS for software not already covered by a university site license (software that's available to be installed via self-service). We will assist you with the technical requirements needed, licenses, acceptable use, and where/how it can be installed. After DoTS reviews, software must be procured through DoTS or UWRF Purchasing Services; no department purchases via procurement card are allowed without specific written exemption granted by UWRF Purchasing Services. Links to UW System Administration required policies are referenced below.

Depending on the complexity of the equipment or software, the approval process of non-standard software (which involves multiple departments) often takes several weeks or longer to complete. If approved, the following information is needed to process an order:

1. Software title and version
2. A link to the software or a quote from the vendor
3. Business purpose for the purchase
4. Quantity
5. After confirmation,
   • The account number(s) to charge. If more than one account is listed, the dollar amount split must be identified.
   • Customer/Budget Authority approval is needed to proceed with the purchase.

UW System Administration Policies

• UW System Administrative Policies and Procedures
  • 500 Series: Procurement
  • 1000 Series: Information Security
• UW System General Counsel - Contracts

Personally-owned Devices

Software for home use is available through the Wisconsin Integrated Software Catalog (WISC).