Classroom Technology: Audio/Visual Standards

New Audio/Visual Technology Build

• Any new classroom, meeting, or collaborative space may be equipped with A/V technology by request to enhance teaching, learning, and programmatic experiences.
• A/V technology may include but is not limited to projectors, projection screens, audio systems (including speaker and microphone systems as-needed), document cameras, control systems, and non-interactive or interactive displays.
• All new A/V build plans include a time line, budget, and a detailed list of any equipment being upgraded or replaced.
• New A/V equipment is selected based on industry standards, reliability, ease of use, supportability, and compatibility with existing infrastructure.
• All A/V equipment must also meet industry standards for performance and compatibility with commonly used multimedia formats.
• Faculty and staff are provided with appropriate training and support on new equipment.
• New A/V builds may occur throughout the year depending on their location but are prioritized during breaks in the academic year, including J-term, spring break, & Summer term.

Major Audio/Visual Technology Update

• Periodic technology updates are conducted to equip campus spaces with updated A/V technology.
• A/V technology may include but is not limited to projectors, projection screens, audio systems (including speaker and microphone systems as-needed), document cameras, control systems, and non-interactive or interactive displays.
• The campus rubric for A/V technology updates considers the age, utilization, cost, complexity, service disruption, a risk assessment, and compatibility with existing audio/visual equipment, as well as the needs and requirements of faculty, staff, and students.
• All update plans include a time line, budget, and a detailed list of any equipment being upgraded or replaced.
• New A/V equipment is selected based on industry standards, reliability, ease of use, supportability, and compatibility with existing infrastructure.
• Faculty and staff are provided with appropriate training and support on updated equipment.
• Major A/V technology updates occur during breaks in the academic year, including J-term, spring break, & Summer term.

Minor Audio/Visual Technology Update

• Minor updates to A/V technology are conducted on an as-needed basis to address specific issues or requirements.
• Minor updates are planned and implemented with minimal disruption to teaching, learning, and program operations.
• All update plans include a time line, budget, and a detailed list of any equipment being upgraded or replaced.
• New A/V equipment is selected based on industry standards, reliability, ease of use, supportability, and compatibility with existing infrastructure.
• Faculty and staff are provided with appropriate training and support on updated equipment.
• Minor A/V technology updates may occur at any point throughout the academic year, but are prioritized during breaks in the academic year, including J-term, spring break, & Summer term.

Audio/Visual Technology Repair

• Prompt repairs are conducted to address any issues with audio-visual equipment.
• Repair requests are logged and prioritized based on the severity of the issue and the impact on teaching, learning, and program operations.
• If repairs are not possible, equipment is replaced following the appropriate update plan.
• Faculty, staff, and students are provided temporary workarounds, if possible, during the repair process to minimize any disruptions.
• A/V technology repairs occur as soon as possible at any point in the academic year.