Conference Rooms: Hybrid Conference Rooms and Virtual Meetings

Connecting the Room to a Zoom or Teams Meeting

1. Follow WebEx's instructions for Zoom or Microsoft Teams

Simple screen sharing without joining an online meeting

Wireless

1. Windows devices
   1. If you see "Miracast" in the top right corner of the standby screen, press Windows+K on the keyboard and select the room from the list.
   2. Enter the Code displayed on the screen to connect
2. MacOS devices
   1. If you see "Airplay" in the top right corner of the standby screen, open the control panel in the menu bar and select "Screen Mirroring"
   2. Select the room from the list and enter the code when prompted to connect

Wired

1. Plug the HDMI cable into your laptop. Your screen will automatically be shared.

Notes/Suggestions

• You must be using a university Zoom license for the room to connect. (Personal Zoom meetings do not have the appropriate connector.)
• Your remote audience will show up on the display as they join.
• If attendees are present in the physical space and connecting to the meeting, they should mute their microphones and speakers on their laptops.
• When your meeting concludes, it will auto-disconnect
• If your meeting ends early, you can end the meeting using the software if you are the meeting owner
  • There is also an end meeting button on the touch screen