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Key cabinets are set up to use your ID card's proximity chip. A proximity cabinet will have a card reader on the side which accepts our campus card credential.
Checking out a Key
- Present your proximity card to the reader. You hear a beep when the reader recognizes the card.
- Enter your 4 digit PIN using the keypad near the top of the cabinet. You know this step successfully completed when you hear a click and see the light on the door latch turn green.
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- Note: If an error message appears (e.g. Invalid card, Invalid PIN) or nothing changes on the screen, contact the DoTS Carding Office to investigate the issue.
- Open the door by lifting the latch and pulling open the door.
- Locate the key and turn counter-clockwise until the green light goes off. This happens when the key is rotated 90 degrees counter-clockwise.
- Note: If you do not select a key and remove it within the granted time frame, the cabinet locks back up and no key will be accessible. You'll have to start this process again.
- Remove the key.
- Close the key cabinet door.
Returning a Key
- Similar to checking out a key, present your card to the proximity card reader located on the right side of the cabinet.
- Enter your 4 digit PIN using the keypad near the top of the cabinet. You will know this step successfully completed when you hear a click and see the light on the door latch turn green.
- Open the door by lifting the latch and pulling open the door.
- Put the key in the proper slot and rotate the key 90 degrees clockwise. When the green light goes off, you know that the key has been successfully returned.
- Close the key cabinet door.
Key Cabinet Alert Notifications
- Key slots can be configured to send notifications when key slot timers expire.
- Notifications are sent to pre-configured email addresses (including the user with the key) alerting those entities that the key has been checked out longer than the allowed time.
- The email includes this language:
- Asset is in alarm Alert
- Asset Timer
- "An asset has been checked out for beyond the acceptable length of time."